Job Description

About Security Bank

We are the Philippines’ largest independent bank, having won countless awards over the years, including Philippines’ Top Employer, named by Statista, and Best Bank for Diversity and Inclusion, awarded by Asiamoney.

We’re changing how people bank. From the moment customers enter our branches to their experience online, we make them feel valued and empowered.

Now, with more than 300+ branches nationwide, BetterBanking has become the gold standard in improving the banking lives of millions of Filipinos. But we’re far from done.

In our constant pursuit of excellence and improvement, we create teams that support our business and each other.

 

The Role

As an Administrative Assistant, you will provide reports for submission to different units by meeting the deadlines and must provide an accurate report. You will also assist in preparing reports, research data, and other necessary materials/documents as instructed.

How you’ll contribute

• Obtains data or information and follow up pending matters with other units/persons as instructed
• Be able to think quickly and efficiently to handle some difficult situations for the team following bank guidelines to achieve the most applicable solutions to the problems
• Coordinate and facilitate the supervisor’s daily calendar of activities arranging and scheduling meetings, appointments, and conferences. Prepare and compile materials for the supervisor’s meetings
• Able to communicate and coordinate with different units and levels of the organization and external parties effectively based on business ethics to maintain good relationships and business
• Handle outgoing correspondences, including composing business correspondences in response to incoming emails and inquiries
• Receive and screen incoming calls and visitors, determining which are priority matters for the supervisor’s attention and/or for referral to appropriate staff
• Prepare management reports, presentation materials, and other reportorial requirements and make research work when necessary. Interface with and support the Bank’s various divisions in the conduct of the company’s administrative and investment banking functions (Compliance, Office of the Corporate Secretary, Internal Audit, Financial Controllership, Corporate Services, etc.)
• Make travel arrangements, prepare itineraries for the supervisor’s business trip, and assist in the preparation of reimbursements for business representation and other expenses
• Safe keeps and maintains the office’s file system in accordance with the Bank’s retention and Information system for record-keeping and to provide easy access to needed information.
• Updates and adheres to updated policies and circulars to adapt work processes accordingly
• Read and screen incoming correspondences and reports making a preliminary assessment of the importance of materials and organizing documents for forwarding to the supervisor and/or to other staff. To review, proofread and edit documents prepared for the signature and approval of the supervisor
• Establish and maintain a filing and record management system of important documents, reports, and other pertinent materials
• Act as liaison between the supervisor and other executives, transmitting directives, instructions, and assignments and to follow-up on the status of assignments
  Process Improvement
• Proactively recommends process improvements that will serve as solutions to contribute to a more efficient service delivery

What we’re looking for

• Bachelor’s degree in any field of study
• With at least 3 years of relevant experience as an Administrative Assistant to the Group Head.
• Knowledge of administrative and clerical tasks – Ability to manage workload and assignments to meet work unit and project objectives and deadlines
• Effective Strategic Planning and Organizing – Adept in Technology
• Able to communicate effectively with all levels of the organization and external parties; keen on details
• Resourcefulness
• Can Start Immediately

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